It is important for Filipinos abroad to promptly register with the Embassy the birth of a child so that it can be registered with the Office of the Civil Registrar General in Manila.
When a child is born abroad to parents who are both Filipino citizens or to one (1)
parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen
of a foreign country, the child’s birth must be immediately reported to the
Philippine Embassy, Philippine Honorary Consulates which exercises jurisdiction
Over the place of birth (in Bangladesh, Maldives or Sri Lanka).
Ideally, the birth must be reported within twelve (12) months after its occurrence.
When the parents neglect to report the birth within twelve (12) months, the birth may, still be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report and the given explanation surrounding the delay in reporting the birth.
Requirements and Steps:
Four (4) original duly accomplished Report of Birth Form should be executed by at least one of the parents or the attending physician or nurse. When the birth is reported in person, the Report of Birth will be sworn to before a consular officer.
If the original Birth Certificate is in other languages, an English translations should be submitted duly authenticated by the Ministry of Foreign Affairs of the respective country of the Birth place.
Child’s Hospital record including time of birth and name of the physician.
Parents’ Marriage Certificate English Translations, there passport copies, Birth Certificates.
Passport Size 4 photograph of child.
Submit 4 sets of Photocopies of each documents.
Processing fee of SL Rs 11,200.00.
A Report of Birth attaching the documents will then be transmitted by the Embassy to the Department of Foreign Affairs in Manila. DFA Manila will then send it to the Office of the Civil Registrar General of the Philippines for registration and recording.
The whole process takes an average of six (6) months, after which you can get your NSO certified Birth Certificate.
Download: Report of Birth Form
Death of a Filipino in Sri Lanka, agent should inform to the Consulate and coordinate with the funeral Directors to make arrangements for the Sealing of casket in order to have proper records with the Philippine National Statistics Office. (Expenses should borne by agent)
- Four (4) original duly accomplished Report of Death form should be executed by next of kin or the attending physician or nurse or their duly designated representative.
- The original copy of the Certificate of Death issued by the local health authorities or by the local County Registrar must be presented. The document must be authenticated by the Ministry of Foreign Affairs of Colombo Sri Lanka.
- A copy of the Philippine passport of the deceased must be submitted, in order to determine Filipino citizenship. In the absence of the passport, any other form of identification showing Filipino citizenship.
- The following other documents required ( Cause of Death/ Inquirer’s Certificate of Death/ Certificate of Embalm / Certificate of Sealing/ Certificate for the removal of dead body from Public Health Department)
- Processing fee of SL Rs 11,200.00
- A Report of Death will then be transmitted by the Embassy to the Department of Foreign Affairs in Manila. DFA Manila will then send it to the Office of the Civil Registrar General of the Philippines for registration and recording.
- The whole process takes an average of six (6) months, after which you can get your NSO certified Death Certificate.
Download: Report of Death form
Filipino citizens married outside the Philippines must register the marriage with the Philippine Foreign Service Post (Embassy or Consulate) of the country where the marriage was took place.
Submit a duly accomplished Report of Marriage Form in triplicate,
Please download the form and print in a legal size paper. All data entries should be printed legibly. The wife must indicate her maiden name in all the forms. The contracting parties must provide all the details required in the Report of Marriage Form to avoid unnecessary delays.
If the original Marriage certificate is in other language translation should be submitted duly authenticated by Ministry of Foreign Affairs of the respective country of marriage took place.
Submit the Birth Certificate and photocopies of the passports and amendment pages of the passport of the contracting parties to the marriage (husband and wife).
Singleness Certificate –
Filipino National – National Statistics Office (NSO)
Sri Lankan National – Grama Niladhari
Foreign National – An Affidavit from a Lawyer
If widowed National Statistics Office (NSO) authenticated Death Certificate of deceased husband/wife
If previous Marriage annulled, the (NSO) authenticated and photocopy of the Marriage contract containing the annotated decree of annulment.
If divorced. Authenticated copy of the divorce decree, it is important to note that for a divorce should be the alien spouse.
Passport size 4 (four) photographs each from both parties (separate photos) plain background.
Submit each required document together with four (4) photocopies. The original documents will be returned to the contracting parties after verification/evaluation.
Additional documents may be required when necessary.
The photo should have been taken within the last six (6) months from date of application for Report of Marriage with the person signing on the side or bottom of his/her photo.
Processing fee of SL Rs 11,200.00
A Report of Marriage will then be transmitted by the Embassy to the Department of Foreign Affairs in Manila. DFA Manila will then send it to the Office of the Civil Registrar General of the Philippines for registration and recording.
The whole process takes an average of six (6) months, after which you can get your NSO certified Marriage Certificate.
Download: Report of Marriage Form