Consulate General of the Republic of the Philippines

SERVICES

Passport

Filipino nationals in Sri Lanka who need to renew or amend their passports, please refer the web site of the Philippine Embassy in Dhaka, Bangladesh.

VISA

Application/ Requirement is attached herewith. Download

Consulate will accept only applications collected from the Consulate or applications downloaded from the website. (Ref: Fa form No 2 (Revised 1981)

FOR TOURISM

Duly perfected visa application form (Written in Black or Blue ink)- To be filled in BLOCK CAPITAL letters.
Passport valid for not less than six (6) months after sojourn in the Philippines and photocopies of the bio metric and the alteration page
Two copies of 2" x 2" recent coloured with white background photographs
Proof of financial capacity

(Bank statements from foreign countries
are not accepted)

Tickets or flight reservation (entry and exit, to and from Philippines)
Hotel accommodation or proof of lodging for the period of stay
For incentive tours when the sponsorship is by the company, the letter to be signed by Two Directors or One Director & a Senior Manager, along with the copy of the Business Registration Certificate, Particulars of directors, certified by the company secretary.

If sponsored from Philippines, a Letter of invitation (duly authenticated by a notary public in Philippines), sponsor’s passport copy & bank statements for last six months -certified by the bank in Philippines
A letter from the employer granting leave for the period of stay in Philippines and the confirmation of returning to Sri Lanka / personal letter for those who are not employed.
Documents proving ties to the home country/ country of residence

A police clearance may be required later by the Philippine Consulate. (If requested.)
Please refer the instructions applicable for all types of visas.
Visa fees:
Single Entry valid for three (3) months- LKR 16, 000 / - Processing period: 10-15 working days (Subject to DFA approval)

ADDITIONAL REQUIREMENTS FOR SPECIAL CASES:

For Minor applicants: (Born to Filipinos)

Birth certificate – Original authenticated by Philippine Statistics authority and a copy or Report of Birth
Marriage certificate of parents- Original authenticated by Philippine Statistics authority and a copy or Report of Marriage
Identification of the inviting Filipino parent (Passport copy)
The Letter from the parents confirming that the child is accompanied by them and their copies of the passports if the parents are not holding a passport the letter to be notarized by a notary public.
If a child is accompanying by the Filipino parent only, a consent letter from the Sri Lankan parent and the passport copy
In the event of, parents not accompanying the child/children, must submit a letter of consent from both parents certified by a notary public
For Students: Letter from the school/University mentioning the passport number, granting permission to travel overseas.

For Minor applicants: (Sri Lankans)

Copy of the Birth certificate in Sinhala & English Translation-Original to be produced at the time of submitting the application), if not, the copies must be certified by a JP or a notary public)
Copy of the Marriage certificate of parents- English translation
The Letter from the parents confirming that the child is accompanied by them and their copies of the passports, if the parents are not holding a passport the letter to be notarized by a notary public.
In the event of, parents not accompanying the child/children, must submit a letter of consent from both parents certified by a notary public.
For Students: Letter from the school/University mentioning the passport number, granting permission to travel overseas.
If a child is accompanied by only one parent, a letter of consent from the other parent, along with the copy of the passport, is required.

For applicants married to a Filipino (Spouse):

Invitation letter from the Filipino spouse with proof of accommodation and the letter to be notarized by a notary public in Philippines.
Marriage certificate -Original authenticated by Philippine Statistics authority and a copy or Report of Marriage
Identification of the inviting Filipino spouse (Copy of the passport)
Bank statements for last six (6) months (either Sri Lankan or Philippine statements)

FOR SEAMAN

Duly perfected visa application form (Written in Black or Blue ink) (To be filled in BLOCK CAPITAL Letters)
Photocopies of the passport bio metric page, alteration page and the Seaman’s Book,
Passport valid for not less than six (6) months after sojourn in the Philippines
Letter from the Local and the Philippine agent , addressed to the Consulate
Two copies of 2" x 2" recent coloured white background photographs
Letter from Ministry of Ports and Shipping
Travel Itinerary
Please refer the instructions applicable for all types of visas.
Visa fees:
LKR 8,000/-
Processing period: 10-15 working days (Subject to DFA approval)

FOR BUSINESS PURPOSE
FOR APPLICANTS ATTENDING MEETINGS /SEMINARS,SPORTS TOURNAMENTS AND STUDY TOURS IN PHILIPPINES

Duly perfected visa application form (written in Black or Blue ink) (To be filled in BLOCK CAPITAL Letters)
Passport valid for not less than six (6) months after sojourn in the Philippines and photocopies of the bio metric and the alteration page
Two copies of 2" x 2" recent coloured with white background photographs
Invitation letter from a Philippine Government Organization.
If the Letter of invitation is from a private entity/association in Philippines, (duly authenticated by a notary public in Philippines), sponsors’/invitees’ passport copy/Business Registration Certificate. (Original invitation letter is required)
If the sponsorship is by the local company, the letter is to be signed by two Directors and submit along with the copy of the Business Registration & Particulars of directors certified by the company secretary.

Proof of financial capacity/ income for business owners

(Bank statements from
foreign countries are not accepted)

TRANSIT VISA

Transit allows a stay for a period of seventy-two (72) hours or a maximum of three (3) days in the Philippines, provided he or she possesses the following
- A passport valid for a period of at least six (6) months when transiting the Philippines.
- Confirmed onward ticket.
- Valid visa for the original country of destination (if required)
Duly Perfected visa application form (written in Black or Blue ink) -To be filled in BLOCK CAPITAL letters
Copies of the Passport bio metric and the alteration page
Two copies of 2" x 2" recent coloured white backgrounds photographs
This type of visa shall be non-convertible to any other type and non-extendable.
Please refer the instructions applicable for all types of visas.
Visa fees:
Single Entry valid for one (1) month- LKR 16,000/-
Processing period: 10-15 working days (Subject to DFA approval)

The following applies to all types of visas.

All the relevant letters to be addressed to Consulate General of the Republic of the Philippines Colombo mentioning the correct address with the applicant’s passport details.
In addition to the above-mentioned documents the Consulate may request you to provide further documents.
Applicant’s compliance with documentary requirements does not guarantee issuance of Visa
Applications without complete requirements will not be accepted for processing and the decision of the Processing officer is final.
Group consisting of Five (5) or more applicants, the applications to be submitted before 11.00 am.
The applicable visa fee in Sri Lankan Rupees. It is subject to change without notice. (Fee is non-refundable)
Documents provided and attached in the file (originals or copies) shall not be returned.( Please have your original documents at hand at the interview for consultation only)
In the event of non-acceptance of the application and return of documents, the Consulate will retain the application for record-keeping purposes.
All fields in the application form must be completed accurately and in full.
Only IATA-registered travel agents are authorized to submit applications on behalf of the applicant.

Applicants are reminded NOT to finalize the booking of your tickets, prior to the approval of your visa. You may submit a flight itinerary issued by an approved travel agent temporarily created by booking a reservation with an airline.

Registration

BIRTH

It is important for Filipinos to promptly register with the Consulate the birth of a child occurred in Sri Lanka, so that it can be registered with the Philippines Authorities.

When a child is born in Sri Lanka to parents who are both Filipino citizens or to one (1) parent who is a Filipino citizen, i.e. one who has not been naturalized as a citizen of a foreign country, the child’s birth must be immediately reported to the Philippine Honorary Consulate.

Ideally, the birth must be reported within twelve (12) months after its occurrence. When the parents neglect to report the birth within twelve (12) months, the birth may, still be recorded upon the determination of the consular officer of satisfactory evidence on the authenticity of the report and the given explanation surrounding the delay in reporting the birth.

Requirements and Steps:

Four (4) original duly accomplished Report of Birth Form should be executed by at least one of the parents or the attending physician or nurse. When the birth is reported in person, the Report of Birth will be sworn to before a consular officer.

If the original Birth Certificate is in other languages, an English translations should be submitted duly authenticated by the Ministry of Foreign Affairs in Sri Lanka of the Birth place.

Child’s Hospital record including time of birth and name of the physician.

Parents’ Marriage Certificate English Translations, there passport copies, Birth Certificates.

Passport size 4 (four) photographs of child.

Submit 4 sets of Photocopies of each document.

Processing fee of LKR 20,000/-

A Report of Birth attaching the documents will then be transmitted by the Consulate to the Department of Foreign Affairs in Manila for registration and recording.

The whole process takes an average of six (6) months, after which you can get your (PSA) certified Birth Certificate.

Download: Report of Birth Form

DEATH

Death of a Filipino in Sri Lanka, agent should inform to the Consulate and coordinate with the funeral Directors to make arrangements for the Sealing of casket in order to have proper records with the Philippine Statistics Authority. (Expenses should be borne by agent/Next of Kin)

Requirements:

Four (4) original duly accomplished Report of Death form should be executed by next of kin or the attending physician or nurse or their duly designated representative.

The original copy of the Certificate of Death issued by the local health authorities or by the local County Registrar must be presented. The document must be authenticated by the Ministry of Foreign Affairs of Colombo Sri Lanka.

A copy of the Philippine passport of the deceased must be submitted, in order to determine Filipino citizenship. In the absence of the passport, any other form of identification showing Filipino citizenship.

The following other documents required ( Cause of Death/ Inquirer’s Certificate of Death/ Certificate of Embalm / Certificate of Sealing/ Certificate for the removal of dead body from Public Health Department)

Processing fee of LKR 20,000/-
A Report of Death will then be transmitted by the Consulate to the Department of Foreign Affairs in Manila. DFA Manila will then send it to the Office of the Civil Registrar General of the Philippines for registration and recording.

The whole process takes an average of six (6) months, after which you can get your (PSA) certified Death Certificate.

Download: Report of Death form

MARRIAGE
Filipino citizens married outside the Philippines must register the marriage with the Philippine Foreign Service Post (Embassy or Consulate) of the country where the marriage took place.

Submit 4 sets of duly accomplished Report of Marriage Form and other relevant documents.

All data entries should be printed legibly. The wife must indicate her maiden name in all the forms. The contracting parties must provide all the details required in the Report of Marriage Form to avoid unnecessary delays.

If the original Marriage certificate is in other language translation should be submitted duly authenticated by Ministry of Foreign Affairs in Sri Lanka of marriage took place.

Submit the Birth Certificate and photocopies of the passports and amendment pages of the passport of the contracting parties to the marriage (husband and wife).

Singleness Certificate –
Filipino National – Philippine Statistics Authority (PSA)
Foreign Nationals including Sri Lankans – An Affidavit

If widowed Philippine Statistics Authority (PSA) authenticated Death Certificate of deceased husband/wife

If previous Marriage annulled, the (PSA) authenticated and photocopy of the Marriage contract containing the annotated decree of annulment.

If divorced. Authenticated copy of the divorce decree, it is important to note that for a divorce should be the alien spouse.

Passport size 4 (four) photographs each from both parties (separate photos) plain background.

Submit each required document together with four (4) photocopies. The original documents will be returned to the contracting parties after verification/evaluation.

Additional documents may be required when necessary.

The photo should have been taken within the last six (6) months from date of application for Report of Marriage with the person signing on the side or bottom of his/her photo.

Processing fee of LKR 20,000/-

A Report of Marriage will then be transmitted by the Consulate to the Department of Foreign Affairs in Manila. DFA Manila will then send it to the Office of the Civil Registrar General of the Philippines for registration and recording.

The whole process takes an average of six (6) months, after which you can get your (PSA) certified Marriage Certificate.

Download: Report of Marriage Form

OTHER SERVICES

a) RENUNCIATION OF CITIZENSHIP
b) LEGAL

AUTHENTICATION
It is the process of granting legal effect on the following documents which are for use in the Philippines:
- Issued by foreign authorities;
- Executed by the applying person who could not appear in person before a Consular officer at the Embassy

Basic Requirements:
Original document and one (1) photocopy set
[Before bringing the document to the Consulate for authentication, it must be sworn to before a local Notary Public and authenticated by the Ministry of Foreign Affairs (MOFA)]

If document to be authenticated is related to employment, e.g. certificate of employment, company ID, certificate of tax payment, etc., attach to it or present to the Consular officer the following:

- Original or photocopy of passport
- Original or photocopy of work/employment visa
- Original or photocopy of employment contract

• Processing fee: of US $ 35 (Fees to be paid in LKR subject to the current exchange rate)

SPECIAL CASE

Guidelines on submission of EMPLOYMENT CONTRACTS for authentication

FOR FOREIGN EMPLOYERS HIRING NEW FILIPINO WORKERS

1. Submit to the Philippine Consulate the following documents:

a) Duly accomplished Philippine Overseas Employment Administration (POEA) Standard Employment Contract for Skilled Workers, attested by a registered Notary Public

b) Photocopy of the Filipino worker’s passport (page with photo and personal details);

c) Copy of Immigration/Employment approval or Working Visa with original stamp of the Ministry of Foreign Affairs (MOFA) authentication (If issued in Sinhala language, please submit MOFA-authenticated English translation of the visa);

d) Photocopy of employer’s passport with original stamp of MOFA-authentication;

e) Business/Trade license of the company or sponsor with original stamp of MOFA-authentication

f) For applications that will be coursed through a POEA-accredited agency, submit a Special Power of Attorney issued by the employer authorizing the agency to arrange the employment documents of the prospective Filipino worker.

NOTE: Only documents issued by the Sri Lankan Government are required to have MOFA authentication)

2. All documents must be in two (2) sets: 1 original and 1 photocopy

These documents are required by the POEA for Filipinos who are directly hired by foreign employers. Direct hiring, however, is permitted only under certain conditions as general regulations for hiring Filipinos to work abroad require foreign employers to engage the services of duly-licensed Philippine manpower agency which is accredited by the POEA. The list of POEA-accredited agencies can be checked from its website, www.poea.gov.ph.

FOR FILIPINOS WHO HAVE LONG BEEN WORKING IN SRI LANKA (those with proper employment documents and who need to renew their employment contracts)

Submit to the Philippine Consulate a duly accomplished Philippine Overseas Employment

Administration (POEA) Standard Employment Contract for Skilled Workers, attested by a registered Notary Public.

This has to be supported with copies of the following documents:

• Employment Visa
• Business/Trade license of the employer
• Employer’s passport
• Employee’s passport

TRAVEL DOCUMENT

A Travel Document is issued to a Filipino citizen who does not have a valid passport, for one reason or another, Loss/Damage and need/wish to return to the Philippines.

It allows the bearer a one-way trip back to the Philippines and is valid for only thirty (30) days from the date of issue.

It is only issued in critical instances, usually in life or death situations or in case of a deportation order.

If the Filipino urgently needs a travel document because of serious emergency, such as critically ill family member, death or abuse by employer, then the particulars of the emergency has to be communicated directly to the Consulate. In case of deportation, the Consulate coordinates with the Embassy in Dhaka, Bangladesh before a travel document is issued.
Requirements:

Affidavit of explanation (indicating the reasons for the need to travel immediately to the Philippines) duly certified by the Ministry of Foreign Affairs in Colombo, Sri Lanka.

Photocopy of old Philippine passport

Four (4) identical passport photos size 4.5 cm x 3.5.cm, in color, with plain, white background

Travel Document Fee of LKR 12,000/-